![]() This is the solution for the traveler who may not remember to delete downloaded PII. Also, encrypt hard drives rather than folders and files. For executives traveling with personally identifiable information (PII), keep the PII on a removable storage device with biometric authentication.It may be wise to employ both a deterrent and a recovery device, if the loss of the item and the stored information are equal in value. a physical device should hinge on whether it's more important to deter theft or recover stolen items after the fact. Making a decision on whether to use an embedded device vs. Frequent (as in daily) backup on removable storage devices is also a best practice. Any embedded device is good, but one that is embedded in the motherboard and cannot be deleted even if the thief wipes the hard drive is better. Consider an embedded tracking device, such as Absolute Software Corp.'s Computrace LoJack for Laptops, especially if the information is worth more than the laptop.Such a device - usually a small plate affixed to the computer's exterior - displays a visible identification number that acts as a reference when the locating party contacts an 800 number, which is also displayed. There are commercially available physical devices that will aid anyone who finds the laptop and wants to return it. Mark the laptop to identify its owner.However, the employee must assume responsibility by keeping an eye on their laptop. If a laptop has to be left on a desk at any time, the company should ensure that securing cables are available for lockups. This responsibility is jointly shared by the company and the user. The first rule of countering theft is deterring theft. Know where the device is all the time it is OK to be paranoid.Here's a list of a few best practices to keep laptops from being stolen: The easiest laptop to recover is one that never gets nabbed in the first place, so it's wise to take steps to prevent devices from walking away. And inside that box truck is everything from customers' names and billing information to the CEO's credit card number. It is not unlike losing one's wallet, except the wallet in this case could be the size of a box truck. Depending on the data stored on the laptop, this can really get complicated for IT departments. According to the FBI, approximately 2 million laptops are stolen each year.
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